Работа

[Умка]

В киевский офис агенства USAID нужен Administrative Assistant.
Дедлайн по подаче резюме - 11.11.2010.
Информация по позиции.

@темы: Работа

Comments

[Арлинг]

Пишет, что пдф-файл демагнутый(
Никак не посмотреть инфу по должности(

[Call 911]

у меня нормально открылся...

[Арлинг]

Margaret Rickman

[Call 911]

Хэйми

много букв

DATE: October 28, 2010
TO: All Interested Candidates
FROM: United States Agency for International Development, Regional Mission for Ukraine,
Belarus and Moldova (USAID)
SUBJECT: Job Opportunity Announcement for USAID/Kyiv
POSITION TITLE: ADMINISTRATIVE ASSISTANT
POSITION TYPE: FSNPSC – 40 hours per week
ANNOUNCEMENT: #018-2010
GRADE LEVEL: FSN-7
OFFICE LOCATION: USAID/Kyiv Belarus Country Program Office
OPENING DATE: Immediate
CLOSING DATE FOR APPLICATIONS: Thursday, November 11, 2010 at 6:00 PM Kyiv
time
APPLICATION AND SELECTION PROCESS: Interested applicants should e-mail their current
résumé and letter of interest in English to the USAID Human Resources Unit at kyv18-
[email protected]
The United States Agency for International Development (USAID) Regional Mission to Ukraine,
Belarus and Moldova is an equal opportunity employer.
Note: Only those applications that are received in the Human Resources Unit before the
closing date will be eligible for consideration. Applications and letters that are
inadequate or incomplete will not be considered. Only those applicants who are
selected for interviews will be contacted.
Initial screening will be based on the curriculum vitae or résumé and letter of interest. Best qualified
applicants who meet minimum requirement will be invited for an interview.
BASIC FUNCTION OF THE POSITION
The Regional USAID Mission in Kyiv, Ukraine has responsibility for the formulation and implementation
of the U.S. assistance programs for Ukraine, Moldova, and Belarus. USAID/Belarus has responsibility for
the formulation and implementation of U.S. assistance programs Belarus. This office implements
programs in four program areas: Political Competition and Consensus Building, Civil Society,
Transnational Crime, and Investing in People. Activities within these program areas are guided by the
Belarus Country Program Officer (BCPO) with technical assistance from the USAID Regional Mission to
Ukraine, Belarus and Moldova.
This position is located in the USAID/Ukraine Office in Kyiv. The Administrative Assistant position's
principal functions include providing administrative support serving as timekeeper; assisting technical
staff in portfolio reviews, election strategies, etc. by creating and maintaining Power Point presentations,
MS Project documents, and Excel charts; drafting letters and documents in English and Russian;
reviewing office-originated correspondence for correctness and completeness as well as complying with
deadlines; maintaining voucher tracking system; maintaining and updating office databases. The
Administrative Assistant will become familiar and assist with the budget, finance and GLAAS procedures.
Working with USAID Implementing Partners, customers, stakeholders, and other mission staff, the
incumbent is involved in many aspects of support for all areas of the USAID Belarus portfolio. The
incumbent has direct contacts with representatives from donors, NGOs, political parties, media and private
sector.
MAJOR DUTIES AND RESPONSIBILITIES
A. Administrative Support 55%
 Provides administrative support to USAID Belarus staff in Kyiv;
 Maintains the BCPO's calendar and makes appointments on his/her behalf;
 Serves as timekeeper;
 Drafts letters and other documents in Russian and English as well as fax messages for the BCPO,
as required;
 Prepares procurement requests and work orders for the Office Director and other staff as directed;
 Compiles reports and requests for information from partners including monthly calendar of events;
 Drafts and processes visitor access memos and forms;
 Arranges official local and international travel and prepares travel vouchers for the BCPO and
other USAID Belarus staff;
 Oversees establishment and operation of the central office filing system;
 Maintains a database of all USAID Belarus contractors and grantees working on Belarus, which
include the names of long-term personnel along with their telephone numbers, addresses and
contact information;
 Maintains an up-to-date travel log of all USAID/Belarus staff members;
 Prepares official documents in final form and ensures that the correct formats are followed;
 Translates written documentation and interprets conversations;
 Oversees mail distribution for USAID Belarus;
 Other duties as assigned.
B. Program Support 45%
 Assists USAID Belarus technical staff in portfolio reviews, election strategies, operational plans,
etc by creating and maintaining PowerPoint presentations, MS Project documents, and Excel
charts;
 Searches for, obtains, and compiles information/data for reports, briefings and program
documents;
 Serves as a File Custodian of the official and work files of the programs;
 Assists Budget and Financial Analyst in preparing MAARDs, tracking procurement actions, and
tracking funding and expenditures of activities, including voucher tracking;
 Updates and maintains NGO database in order to facilitate coordination process and information
exchange;
 Coordinates meetings and roundtable discussions with implementing partners and host country
counterparts as required. Collects and organizes background information for such events;
 Drafts program information materials for USAID Belarus Briefing Book, and keeps it up to date;
 Other duties as assigned.
DESIRED QUALIFICATIONS
A. Education: A University degree is required. An advanced degree or technical study in project
management or administrative disciplines is strongly desired.
B. Prior Work Experience: At least three years of progressively responsible administrative experience
related to development issues and projects is required. At least one year of relevant project management
experience is strongly desired.
C. Post Entry Training: The Mission will make every effort to provide in-service USAID orientation; team
training, continuing education and advanced skill development in office management and administration,
on-the-job training in USAID-specific programs, and procedures and attendance at USAID or other
professional courses, as available, and required.
D. Language Proficiency: Level IV (fluent) in English, and native facility in Russian is required.
E. Knowledge: A sound knowledge of regional political, economic, social and cultural environment.
Knowledge of democratic developments throughout the NIS and Eastern Europe is highly desirable.
F. Skills and Abilities: Proficiency in MS Word, Excel, and Power Point; including the ability to design
and prepare user-friendly and informative reports is needed. Excellent written and oral communications
skills are required, and the ability to evaluate and interpret data and written reports. The ability to
recognize significant developments and trends in the area of democracy and governance and to identify
the impact on program implementation; establish and maintain contacts with counterparts, other donor
agencies, and international organizations; and willingness to work effectively and collaboratively in a
team-based environment under tight deadline. An ability to visualize the Office's portfolio and
differentiate the diverse components of the system, as well as translate ideas into matrices and products is
necessary. The ability to plan, manage and complete tasks assigned from various sources under tight
deadlines is essential. The incumbent deals with many overlapping tasks characterized by shifting
priorities where s/he must apply analytical skills and judgment to determine the best solution from the
range of possible alternatives.
POSITION ELEMENTS
A. Supervision Received: The Administrative Assistant is directly supervised by the Belarus Country
Program Officer.
B. Available Guidelines: In addition to written and oral direction from the Belarus Country Program
Officer, guidelines consist of the USAID Automated Directives System (ADS), USAID/Kyiv/Belarus
Mission Orders, USAID/Mission Strategy, and country-specific Strategic Plans for each Program Area.
C. Exercise of Judgment: Professional-level judgment and initiative are required to respond to interoffice
and intergovernmental activities, to deal effectively with host country officials and other donors, and to
use sound judgment in dealing with implementing partners and members of the general public.
D. Authority to Make Commitments: None
E. Nature, Level, and Purpose of Contacts: The incumbent will be in frequent contact with administrative
staff of host government officials, local and US vendors, staff of other international donors, Mission and
USAID/W employees at all levels. The purpose of these contacts generally is to coordinate logistical and
administrative matters, to gather information, and to arrange conferences, etc.
F. Supervision Exercised: None.
G. Time Required to Perform Full Range of Duties after Entry into the Position: One year.

[Арлинг]

Margaret Rickman
Спасибо)